Tuesday, September 27, 2011

Teleconference tips

Can they hear you?
To make teleconference meetings run as effectively as possible, here are a few tips to ensure that you are heard, and that you can hear.
Ensure that you are in a quiet room. If you are in a busy area, close your door or find a quiet area where you can access a landline
• Turn your mobile phone off or silent mode. Vibrate mode can be distracting
• Announce your name every time before you speak so that everyone knows who is contributing
• Put your phone on “mute” when not speaking or during a presentation

Background Sound and noise
Be aware of how others will be hearing you and that all sounds are easily picked up by telephone microphones, especially using hands-free for mobile and speakerphones.

For people at the other end these noises have the potential to impinge greatly on meeting discussions - whole sentences can be missed depending on the noise levels in the room. Examples impacting call clarity are:
• Whispering in the background and side conversations at remote sites -these seem to spring up more readily than they would if everyone were in the same actual room
• Rustling papers or sweet wrappers near the microphone
• Persistent coughing
• Water pouring from a jug
On many phones you can use 'mute, which helps reduce noise on your end whilst a presentation is in progress.
Pick up and use the telephone hand-set where possible, it's preferable to the hands-free option. When hands-free is used, the line is often very hard to hear and / or cuts out frequently.
Mobile phones
Use a landline in preference to a mobile phone where possible. Connection quality is unreliable.

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